Description
Record and post financial transactions to customer, vendor, and general ledger accounts; verify source documents, code charges and payments, reconcile discrepancies, and maintain accurate statements and supporting records.
- • Adhere to internal controls, privacy, and record-retention policies.
- • Verify accuracy of transaction data before posting and correct errors.
- • Post charges, payments, and adjustments to customer, vendor, and general ledger accounts.
- • Apply cash receipts to open invoices and resolve unapplied cash.
- • Review source documents—purchase orders, sales tickets, charge slips, or service records—to determine amounts and codes to post.
- • Code transactions with correct account numbers, cost centers, taxes, and terms.
- • Prepare and post credit memos, write-offs, and refunds per approvals.
- • Reconcile daily posting batches and resolve out-of-balance conditions.
- • Compare bank deposits, statements, and canceled checks to posted entries and reconcile discrepancies.
- • Verify signatures, endorsements, and required information on checks and remittances.
- • Post stop-payment or hold notices and update account status to prevent unauthorized disbursements.
- • Encode, endorse, and cancel checks using bank or posting equipment when required.
- • Maintain and file invoices, remittances, and supporting documentation.
- • Route statements for mailing or electronic delivery and confirm successful transmission.
- • Contact customers or internal departments to obtain missing information or clarify posting issues.
- • Answer inquiries regarding account postings, balances, rates, or procedures.
- • Apply credit terms, discounts, freight, and taxes accurately during posting.
- • Consult contracts, rate books, manuals, or carrier/insurer resources to confirm charges and regulatory rules.
- • Track hours and billable amounts and post time and billing entries to client jobs.
- • Compile daily, weekly, or month-end posting summaries, aging, and exception reports.
- • Resolve discrepancies in accounting records and document corrections.
- • Update procedures or job aids when rates, rules, systems, or regulations change.
- • Operate accounting, data entry, and posting systems; monitor printers and inserters for proper operation.
- • Clear minor equipment jams or errors and notify service personnel of major issues.
- • Load statements, checks, or envelopes for distribution or stuff envelopes by hand when needed.
- • Perform general administrative tasks such as answering phones, scheduling, and ordering supplies.
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Financial Services
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Tasks & skills:
O*NET occupational data (work activities, skills, knowledge).
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Sources & Standards:
This site includes information from O*NET by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under the CC BY 4.0 license. Career Clutch has modified some of this information for student readability. USDOL/ETA has not approved, endorsed, or tested these modifications. O*NET® is a trademark of USDOL/ETA.
Last reviewed: Jan 2026
