Description
Compile, record, and process financial transactions for accounts payable and receivable. Prepare invoices and statements, reconcile accounts, and maintain accurate accounting records to support billing and general bookkeeping.
- • Verify accuracy of invoices, payments, and account data; correct errors.
- • Prepare and issue itemized invoices and customer statements.
- • Post transactions to ledgers and accounting systems.
- • Record customer payments and apply cash to open invoices.
- • Process vendor invoices, obtain approvals, and schedule payments.
- • Match purchase orders, receipts, and invoices to validate charges.
- • Compute credit terms, discounts, taxes, and shipping charges.
- • Review purchase orders, sales tickets, and receipts to compute fees.
- • Maintain customer and vendor master records and files.
- • Keep organized records of invoices, receipts, and supporting documents.
- • Reconcile bank statements and resolve variances.
- • Investigate and resolve account discrepancies and chargebacks.
- • Create credit memos, adjustments, and refunds as authorized.
- • Track billable hours and job costs to calculate client fees.
- • Prepare aging reports and follow up on overdue accounts.
- • Contact customers and vendors to obtain or relay account information.
- • Answer inquiries regarding billing, payments, and account procedures.
- • Distribute statements and notices electronically or by mail.
- • Consult policies, rate tables, and regulations to determine charges and taxes.
- • Update internal documentation when rates, rules, or policies change.
- • Compile routine financial reports on costs, revenues, and balances.
- • Assist with month-end close, accruals, and journal entries.
- • Code transactions to proper general ledger accounts and cost centers.
- • Use accounting software, spreadsheets, and office equipment effectively.
- • Prepare bank deposits and reconcile daily cash receipts.
- • Process returned checks and stop-payment requests; adjust accounts.
- • Maintain petty cash and employee expense reports; verify approvals.
- • Support audits by providing records and explanations.
- • Perform general administrative support for the accounting department.
- • Adhere to company policies and internal controls; protect confidential data.
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Financial Services
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O*NET occupational data (work activities, skills, knowledge).
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Last reviewed: Jan 2026
