Description
Compile, verify, and post accounts payable data; match invoices to purchase orders and receipts, code expenses, and resolve discrepancies. Prepare payment batches and remittance details, maintain vendor records, and support reconciliations and reporting to ensure timely, accurate disbursements.
- • Initiate stop payments or voids for incorrect or lost vendor checks.
- • Verify accuracy of vendor invoices and revise any errors.
- • Verify required approvals and documentation before releasing payments.
- • Prepare payment batches and remittance advice for approved invoices.
- • Perform AP bookkeeping, including coding, posting costs, and maintaining ledgers.
- • Operate accounting software and payment systems to enter invoices and process payments.
- • Research and resolve invoice, receipt, and purchase order discrepancies.
- • Contact vendors and internal stakeholders to obtain or relay account or payment information.
- • Review purchase orders, contracts, and receiving documents to compute amounts due and validate terms.
- • Maintain organized records of invoices, approvals, W-9s, and supporting documents.
- • Route remittance advices and payment notifications to vendors.
- • Monitor payment runs and AP workflows to ensure successful processing.
- • Troubleshoot minor system or batch issues and escalate technical problems as needed.
- • Prepare and mail checks and remittance documents, ensuring correct postage when applicable.
- • Assist with bank and AP subledger reconciliations, resolving discrepancies.
- • Manage check stock and supplies; coordinate with bank or vendor for check printing needs.
- • Process check voids, reissues, and ACH reversals per policy.
- • Consult contracts, pricing schedules, and tax rules to validate invoice terms, taxes, and freight.
- • Code invoices to projects, jobs, or cost centers and monitor accruals as needed.
- • Update AP procedures when policies, tax rates, or regulations change.
- • Calculate and apply early-payment discounts, credits, taxes, and shipping charges to invoices.
- • Prepare and upload ACH or wire payment files, or print and assemble checks for distribution.
- • Review AP data to support cash forecasting and vendor spend analysis.
- • Answer vendor and internal inquiries regarding payments, terms, or AP procedures.
- • Compile AP aging, accruals, and payment activity reports.
- • Process vendor credits and debit memos and update AP records.
- • Perform general administrative tasks, such as answering phones and ordering AP supplies.
- • Retrieve or reissue vendor payments returned in error; adjust accounts and communicate resolutions.
Related specializations
Interview options
Interview options
Interviewee gender
Interviewee accent
Interview time
Related Pathways
Financial Services
View
Source
Tasks & skills:
O*NET occupational data (work activities, skills, knowledge).
Learn more
Sources & Standards:
This site includes information from O*NET by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under the CC BY 4.0 license. Career Clutch has modified some of this information for student readability. USDOL/ETA has not approved, endorsed, or tested these modifications. O*NET® is a trademark of USDOL/ETA.
Last reviewed: Jan 2026
