Description
File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.
- • Add new material to file records or create new records as necessary.
- • Track materials removed from files to ensure that borrowed files are returned.
- • Gather materials to be filed from departments or employees.
- • Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
- • Scan or read incoming materials to determine how and where they should be classified or filed.
- • Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
- • Assign and record or stamp identification numbers or codes to index materials for filing.
- • Answer questions about records or files.
- • Modify or improve filing systems or implement new filing systems.
- • Perform periodic inspections of materials or files to ensure correct placement, legibility, or proper condition.
- • Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements.
- • Operate mechanized files that rotate to bring needed records to a particular location.
- • Design forms related to filing systems.
- • Retrieve documents stored in microfilm or microfiche and place them in viewers for reading.
- • Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval.
- • Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.
- • Keep records of materials filed or removed, using logbooks or computers and generate computerized reports.
- • Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users.
- • Complete general financial activities, such as processing accounts payable, reviewing invoices, collecting cash payments, or issuing receipts.
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Source
Tasks & skills:
O*NET occupational data (work activities, skills, knowledge).
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Sources & Standards:
This site includes information from O*NET by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under the CC BY 4.0 license. Career Clutch has modified some of this information for student readability. USDOL/ETA has not approved, endorsed, or tested these modifications. O*NET® is a trademark of USDOL/ETA.
Last reviewed: Jan 2026
