Description
Plan, direct, and coordinate the financial, administrative, and operational functions of K-12 schools or districts—including budgeting, accounting, procurement, HR/payroll, facilities, transportation, and food services—to ensure compliance, fiscal stewardship, and efficient support of educational programs.
- • Develop, present, and manage annual operating and capital budgets.
- • Prepare financial statements, board reports, and required state and federal filings.
- • Establish and monitor internal controls for accounting, purchasing, and cash handling.
- • Oversee accounts payable, receivable, payroll, and benefits administration.
- • Manage cash flow, banking relationships, investments, and debt service.
- • Lead audits and coordinate responses to audit findings.
- • Review, negotiate, and recommend approval of contracts, bids, and RFP awards.
- • Ensure compliance with procurement laws, grant rules, and district policies.
- • Supervise business office, clerical, and other non-instructional staff.
- • Direct facilities maintenance, custodial operations, and energy management.
- • Plan and oversee capital projects, bond programs, and facility improvements.
- • Administer risk management, insurance coverage, and claims.
- • Coordinate school transportation operations, routing, and fleet compliance.
- • Oversee nutrition services budgets, compliance, and vendor performance.
- • Manage fixed asset tracking, inventory, and equipment lifecycle.
- • Develop and update business procedures, manuals, and training materials.
- • Train staff on timekeeping, purchasing, and financial compliance.
- • Analyze enrollment, revenue, and expenditure trends to forecast needs.
- • Allocate funds to schools and departments and authorize expenditures.
- • Monitor grant budgets, reimbursements, and reporting requirements.
- • Collaborate with superintendents and principals on resource planning and staffing.
- • Provide cost analyses to support program and policy decisions.
- • Coordinate use of school facilities and community rentals, fees, and permits.
- • Maintain student activity, athletics, and booster club financial oversight.
- • Implement and support financial and HR information systems.
- • Develop vendor relationships and community partnerships that support operations.
- • Prepare emergency operations budgets and business continuity plans.
- • Ensure workplace safety compliance and facility security protocols.
- • Participate in labor relations, wage studies, and staffing classifications.
- • Present financial updates at board and community meetings.
- • Recommend personnel actions and professional development for support staff.
- • Evaluate operational programs for efficiency and service quality, and implement improvements.
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Tasks & skills:
O*NET occupational data (work activities, skills, knowledge).
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This site includes information from O*NET by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under the CC BY 4.0 license. Career Clutch has modified some of this information for student readability. USDOL/ETA has not approved, endorsed, or tested these modifications. O*NET® is a trademark of USDOL/ETA.
Last reviewed: Jan 2026
