Description
Plan, direct, and optimize company vehicle fleet operations—including dispatch, maintenance, safety, and compliance—to meet service, cost, and sustainability goals in line with organizational policies and transportation regulations.
- • Supervise drivers, dispatchers, and shop staff performing vehicle operations, inspections, and maintenance.
- • Plan, develop, and enforce fleet safety, compliance, and security programs.
- • Inspect vehicle and equipment condition; schedule testing, preventive maintenance, repairs, or replacements.
- • Organize and manage daily assignments to ensure work meets service standards and policies.
- • Collaborate with operations, sales, HR, and finance to integrate fleet processes and systems.
- • Analyze routing, fleet mix, and utilization to minimize cost per mile and improve efficiency.
- • Resolve breakdowns, accidents, service failures, and compliance issues promptly.
- • Develop and document SOPs and emergency procedures for driving, fueling, inspections, breakdowns, and crashes.
- • Monitor operations to ensure adherence to DOT/FMCSA rules, hours-of-service, ELDs, safety policies, and union contracts.
- • Model and assess financial impacts of leasing vs. owning, replacement cycles, routing, and fuel strategies.
- • Monitor inventories of spare vehicles, parts, tires, shop supplies, and fuel cards.
- • Establish and track fleet KPIs such as uptime, on-time performance, cost per mile, fuel economy, and CSA scores.
- • Prepare and manage fleet budgets, forecasts, and cost controls.
- • Oversee vehicle licensing, titling, registrations, permits, IFTA/IRP reporting, and cross-border compliance as required.
- • Recommend schedule changes, route designs, and rate or surcharge adjustments to meet business goals.
- • Recruit, select, and train drivers, dispatchers, mechanics, and frontline supervisors.
- • Advise sales and billing on delivery costs, fuel surcharges, and accessorial charges.
- • Analyze expenditures, warranty recoveries, and lifecycle costs to improve service and profitability.
- • Coordinate with department leaders on capacity planning, production support, purchasing, and records control.
- • Implement customer-specific delivery requirements and reporting, including POD, EDI, and visibility metrics.
- • Maintain driver qualification files, training and safety records, ELD and DVIR logs, vehicle titles, and maintenance histories.
- • Audit fuel, lease, toll, and maintenance invoices; verify compliance documentation and tax filings.
- • Plan and implement fuel and energy-saving initiatives, such as idle reduction, optimized routing, and alternative-fuel or EV adoption.
- • Evaluate and manage vendors and partners—dealers, lessors, shops, tow providers, telematics and fuel card providers—for performance and safety.
- • Negotiate vehicle purchases, leases, maintenance agreements, fuel programs, and insurance coverage for favorable terms.
- • Plan shop layout, tooling, parking, fueling, and charging infrastructure to support fleet growth and uptime.
- • Direct dispatching, routing, driver assignments, safety coaching, and service quality management.
- • Lead continuous improvement and system enhancements across FMS, CMMS, telematics, and ERP integrations.
- • Recommend and authorize capital investments in vehicles, upfits, telematics, and infrastructure.
- • Review work orders, telematics data, fuel consumption, and demand forecasts to plan capacity, maintenance windows, and staffing.
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Supply Chain & Transportation
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Tasks & skills:
O*NET occupational data (work activities, skills, knowledge).
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This site includes information from O*NET by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under the CC BY 4.0 license. Career Clutch has modified some of this information for student readability. USDOL/ETA has not approved, endorsed, or tested these modifications. O*NET® is a trademark of USDOL/ETA.
Last reviewed: Jan 2026
