Description
Plan, direct, and coordinate accounts payable operations, including invoice processing, vendor management, disbursements, compliance, and reporting for a department or organization.
- • Establish and maintain vendor relationships; resolve invoice and payment issues.
- • Plan, direct, and coordinate the work of accounts payable staff and workflows.
- • Recruit, onboard, and develop accounts payable team members.
- • Prepare AP operations, aging, and exception reports for management.
- • Analyze spend and payment data to forecast cash needs and optimize working capital.
- • Oversee training on AP policies, systems, and internal controls.
- • Review and approve invoices, expense reports, and payment batches per policy.
- • Approve, route, or escalate vendor terms, credits, and payment arrangements.
- • Manage payment runs (ACH, wire, check, card) to ensure timely, accurate disbursements.
- • Prepare AP schedules and regulatory filings (e.g., 1099s) and support month-end close.
- • Develop and analyze AP KPIs (DPO, discounts captured) to improve performance.
- • Coordinate with purchasing and receiving to resolve PO, receipt, and pricing discrepancies.
- • Evaluate AP/P2P systems and controls; recommend and implement process improvements.
- • Partner with procurement to onboard vendors and negotiate or update payment terms.
- • Review AP aging, holds, and GR/IR to resolve outstanding liabilities.
- • Establish and enforce procedures for vendor master data, invoice approvals, and payment authorization.
- • Support internal and external audits by providing documentation and ensuring compliance.
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Management & Entrepreneurship
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Tasks & skills:
O*NET occupational data (work activities, skills, knowledge).
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Last reviewed: Jan 2026
