Description
Manage, record, index, and preserve official municipal or county records, including deeds, liens, plats, ordinances, minutes, and vital records. Process filings and public records requests, issue licenses and certified copies, collect fees, and ensure compliance with recording laws, open-meeting requirements, and records retention standards.
- • Review recording submissions and license applications for completeness, legibility, and statutory compliance.
- • Verify identities, notarizations, acknowledgments, and document authenticity prior to acceptance.
- • Record, index, and archive deeds, mortgages, liens, plats, and other official instruments.
- • Assign instrument numbers and accept, validate, and process e-recordings.
- • Calculate, collect, and receipt recording fees, transfer taxes, and documentary stamps.
- • Create, certify, and issue copies or transcripts of recorded documents and minutes.
- • Maintain grantor/grantee, tract, and ordinance indexes for rapid retrieval.
- • Scan, image, and microfilm records; ensure secure digital storage and backups.
- • Redact protected information per law before releasing public records.
- • Record and edit minutes of council, board, or commission meetings and publish them.
- • Prepare agendas, packets, and public notices to meet open-meeting requirements.
- • Prepare, certify, record, and distribute ordinances, resolutions, and proclamations.
- • Maintain vital records and marriage license registers; issue licenses and certified copies.
- • Respond to public records requests and research inquiries within statutory timelines.
- • Assist customers, title companies, and attorneys with recording standards and search procedures.
- • Conduct records searches for deeds, liens, plats, and vital records upon request.
- • Reconcile daily receipts; maintain fiscal records and deposits for the recorder’s office.
- • Examine plats and surveys for filing requirements and route to appropriate agencies.
- • Coordinate office tracking systems, workflow queues, and ticklers for follow-up actions.
- • Perform general office duties, including correspondence, filing, and scheduling.
- • Maintain office supplies, equipment, and recording system user permissions.
- • Train and guide staff; coordinate work assignments and quality reviews.
- • Plan and oversee records retention, preservation, and authorized destruction schedules.
- • Administer or support municipal elections, including notices, ballots, and results certification.
- • Research historical records in municipal archives for officials and citizens.
- • Ensure compliance with recording statutes, open-records laws, privacy rules, and internal policies.
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This site includes information from O*NET by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under the CC BY 4.0 license. Career Clutch has modified some of this information for student readability. USDOL/ETA has not approved, endorsed, or tested these modifications. O*NET® is a trademark of USDOL/ETA.
Last reviewed: Jan 2026
