Description
Perform clerical and technical duties to create, maintain, and disseminate criminal records for courts and law enforcement. Enter arrests, charges, and dispositions; process background checks, expungements, and court orders; validate and archive records; respond to authorized requests; collect fees; and ensure confidentiality and compliance with applicable laws and security policies.
- • Review criminal record requests, expungement or sealing petitions, and supporting documents for completeness and eligibility.
- • Verify authenticity of identification, court orders, and fingerprint cards before releasing records.
- • Compile, edit, and certify criminal record summaries for courts, law enforcement, and authorized requestors.
- • Interview requestors or defendants to obtain identifiers needed for accurate record matching.
- • Notify relevant agencies of record updates, expungements, or corrections as required.
- • Maintain arrest, charge, warrant, and disposition records and associated fee logs.
- • Answer questions about criminal history requests, background check procedures, and dissemination rules.
- • Prepare packets of charging documents, dispositions, or criminal history abstracts for prosecutors or investigators.
- • Process and file court orders affecting criminal records, including expungement, sealing, and correction orders.
- • Ensure records are archived, retained, or purged according to statutes, court rules, and security policies.
- • Enter arrests, charges, dispositions, biometric data, and identifiers into RMS, JMS, or state criminal history systems.
- • Record dispositions, sentencing information, and court orders in criminal history databases.
- • Collect, receipt, and reconcile fees for background checks, copies, and certifications.
- • Conduct criminal history and warrant checks for authorized agencies, employers, or licensing bodies.
- • Prepare and transmit disposition reports or abstracts to state repositories and federal systems.
- • Review legal documents for completeness and adherence to criminal procedure and sealing statutes.
- • Perform general office duties, including data entry, proofreading, document imaging, and filing.
- • Answer phones, schedule fingerprint appointments, and maintain office supplies and equipment.
- • Respond to records inquiries from the public, attorneys, law enforcement, and government agencies in compliance with law.
- • Research case files, microfilm, and electronic archives to reconcile missing or inconsistent information.
- • Maintain tracking systems for records requests, subpoenas, expungements, and audit follow-ups.
- • Provide information on case status, court dates, warrants, or fines when permitted by policy.
- • Train staff on records procedures, data entry standards, and confidentiality requirements.
- • Advise requestors on documentation and timelines for criminal history requests and expungement processes.
- • Retrieve and analyze legacy records to build complete criminal histories upon request.
- • Perform quality control, repository validations, and compliance self-audits of entries and files.
- • Capture and process fingerprints via Livescan and manage submissions for background checks.
- • Manage imaging, indexing, and secure storage of paper and electronic criminal records.
- • Generate daily arrest logs, record activity reports, and monthly statistics for management.
- • Coordinate with courts, prosecutors, public defenders, and law enforcement to resolve record discrepancies.
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O*NET occupational data (work activities, skills, knowledge).
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This site includes information from O*NET by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under the CC BY 4.0 license. Career Clutch has modified some of this information for student readability. USDOL/ETA has not approved, endorsed, or tested these modifications. O*NET® is a trademark of USDOL/ETA.
Last reviewed: Jan 2026
