Description
Perform administrative and recordkeeping duties for a municipality, serving as custodian of official records and liaison to the public and governing body. Prepare agendas and minutes, draft and process ordinances and resolutions, manage public notices and elections, issue permits and licenses, maintain fiscal and archival records, respond to information requests, and collect and account for fees.
- • Evaluate license and permit applications for completeness, accuracy, and eligibility.
- • Verify authenticity of identification and supporting documents.
- • Answer questions and advise the public on municipal licensing, permitting, and procedures.
- • Prepare meeting agendas and assemble packets for the governing body and committees.
- • Record, edit, and distribute minutes of council and board meetings.
- • Draft, process, and coordinate the execution, recording, and archiving of ordinances, resolutions, and proclamations.
- • Issue public notices of meetings, hearings, elections, and other official actions.
- • Maintain vital, official, and fiscal records and accounts in accordance with retention laws.
- • Code and enter application and licensing data into municipal systems.
- • Collect, receipt, and reconcile fees, fines, and other payments.
- • Perform budgeting support, including assisting with budget preparation, expenditure review, and administration.
- • Conduct record checks on current or prospective licensees as needed for compliance.
- • Prepare correspondence and respond to requests from the public, other municipalities, and state or federal offices.
- • Coordinate office tracking systems for correspondence, permits, and follow-up actions.
- • Perform general office and administrative duties, including phones, scheduling, filing, and supply or equipment maintenance.
- • Research and retrieve information from municipal archives for officials or citizens.
- • Administer municipal elections support, including ballot preparation or distribution, poll worker coordination or training, and tabulation or certification support.
- • Issue municipal permits and licenses, such as business, building, sidewalk, encroachment, or animal permits, and collect fees.
- • Assist with contract administration, including bid openings and award documentation.
- • Plan and direct the maintenance, filing, safekeeping, and computerization of municipal documents.
- • Train and coordinate the work of clerical staff or temporary workers.
- • Maintain calendars of official meetings and deadlines.
- • Ensure compliance with open meetings, public records, and records retention requirements.
- • Process public records requests and manage disclosure within legal timelines.
- • Coordinate publication and codification of the municipal code.
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Tasks & skills:
O*NET occupational data (work activities, skills, knowledge).
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This site includes information from O*NET by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under the CC BY 4.0 license. Career Clutch has modified some of this information for student readability. USDOL/ETA has not approved, endorsed, or tested these modifications. O*NET® is a trademark of USDOL/ETA.
Last reviewed: Jan 2026
