Description
Review, prepare, and process vouchers and supporting documents to ensure accurate and timely vendor and expense payments. Verify invoices against purchase orders and receipts, code and post entries to accounts payable ledgers, reconcile batches, and resolve discrepancies in compliance with company policies and regulations.
- • Review vouchers, invoices, purchase orders, and receiving reports for correct entry, mathematical accuracy, and proper account codes.
- • Use ERP and accounting software to enter, route, and post vouchers and credit memos.
- • Comply with federal, state, and company policies, procedures, and internal controls.
- • Post voucher debits and credits to accounts payable ledgers and reconcile batch totals.
- • Classify and record voucher data in journals and ledgers; compile summaries as needed.
- • Prepare payment vouchers, check runs, and electronic funds transfers per schedule.
- • Compile accounts payable aging, cash requirements, and voucher status reports.
- • Assign general ledger, cost center, project, and tax codes to vouchers.
- • Answer vendor and internal inquiries using computerized financial information.
- • Operate 10-key calculators and office equipment to perform calculations and produce documents.
- • Reconcile or note and report discrepancies found in vouchers and related records.
- • Calculate amounts due, discounts, freight, taxes, and payment terms on vouchers.
- • Perform general office duties such as filing, scanning, and handling routine correspondence.
- • Prepare remittance advice and mail or transmit payments to vendors.
- • Reconcile system reports and check registers to source documents and voucher files.
- • Assist with reconciliation of AP clearing and cash disbursement accounts.
- • Assist month-end close by preparing AP accruals, voucher listings, and supporting schedules.
- • Monitor open vouchers and payment dates to ensure timely disbursement and avoid penalties.
- • Transfer approved vouchers to general ledger batches and update payment status.
- • Provide voucher and spend data for budgeting, forecasting, and audit requests.
- • Perform three-way match of purchase orders, receipts, and invoices prior to voucher creation.
- • Maintain vendor files, collect W-9 forms, and assist with 1099 reporting.
- • Process employee expense vouchers and reimbursements per policy limits.
- • Resolve price and quantity discrepancies with purchasing and receiving; obtain required approvals.
- • Scan, index, and archive voucher documentation to maintain complete records.
- • Process voids, stop payments, and payment adjustments as directed.
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Related Pathways
Financial Services
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Tasks & skills:
O*NET occupational data (work activities, skills, knowledge).
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This site includes information from O*NET by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under the CC BY 4.0 license. Career Clutch has modified some of this information for student readability. USDOL/ETA has not approved, endorsed, or tested these modifications. O*NET® is a trademark of USDOL/ETA.
Last reviewed: Jan 2026
