Description
Provide clerical support in title operations by collecting, verifying, and processing real estate documents. Perform basic title searches, maintain records, prepare files and commitment/policy packages, coordinate with clients and public offices, and route issues to examiners.
- • Open title orders and enter property and party data into title software.
- • Read search requests to determine required evidence and gather legal descriptions and names.
- • Compile preliminary lists of deeds, mortgages, liens, and other instruments for examiner review.
- • Obtain, copy, and index recorded documents that affect property titles.
- • Verify legal descriptions, parcel numbers, and ownership against public records and title plants.
- • Flag potential encumbrances such as delinquent taxes, judgments, or easements and escalate to an examiner.
- • Prepare file notes, clearance checklists, and search summaries based on findings.
- • Assemble and distribute title commitment and policy packages for approval and issuance.
- • Calculate recording fees and transfer taxes and prepare payments or eRecording fee schedules.
- • Pre-audit documents for recordability and prepare rejection notices or correction requests when needed.
- • Submit deeds, mortgages, and related instruments for recording and track confirmations.
- • Retrieve and review closing files to ensure documents are executed and ready for recording and policy production.
- • Obtain plats, surveys, and assessor maps from county offices or company title plants.
- • Communicate with lenders, realtors, buyers, sellers, and courthouse staff to collect payoffs, tax certificates, and HOA estoppel letters.
- • Update status and notes, scan and index documents, and maintain accurate title records.
Related specializations
Interview options
Interview options
Interviewee gender
Interviewee accent
Interview time
Related Pathways
Financial Services
View
Source
Tasks & skills:
O*NET occupational data (work activities, skills, knowledge).
Learn more
Sources & Standards:
This site includes information from O*NET by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under the CC BY 4.0 license. Career Clutch has modified some of this information for student readability. USDOL/ETA has not approved, endorsed, or tested these modifications. O*NET® is a trademark of USDOL/ETA.
Last reviewed: Jan 2026
