Description
Plan, coordinate, and oversee administrative operations for the organization, including records and information management, office services, facilities, and vendor relations, to ensure efficient and compliant workflows.
- • Direct and coordinate office support and administrative services.
- • Set goals and deadlines for administrative activities.
- • Prepare and review operational reports and schedules for accuracy and efficiency.
- • Analyze processes and implement policy or procedural changes to improve operations.
- • Acquire, distribute, and maintain office supplies and equipment.
- • Plan, administer, and monitor budgets for contracts, equipment, and supplies.
- • Participate in hiring, onboarding, and separation processes for administrative staff.
- • Train staff on procedures, systems, and compliance requirements.
- • Manage relationships with external vendors and service providers.
- • Develop and document operational standards and procedures.
- • Establish work procedures and schedules for administrative staff.
- • Learn and implement new office technologies and tools.
- • Manage paper and electronic filing systems and maintain records and correspondence.
- • Collaborate with leaders to set goals and make decisions on personnel, resources, and space or equipment needs.
- • Oversee payroll functions, including timekeeping and processing.
- • Review contracts, regulations, and guidelines to ensure compliance.
- • Represent the unit at meetings and serve as liaison for requests or complaints.
- • Supervise administrative staff and provide orientation and ongoing coaching.
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Related Pathways
Management & Entrepreneurship
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Source
Tasks & skills:
O*NET occupational data (work activities, skills, knowledge).
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Sources & Standards:
This site includes information from O*NET by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under the CC BY 4.0 license. Career Clutch has modified some of this information for student readability. USDOL/ETA has not approved, endorsed, or tested these modifications. O*NET® is a trademark of USDOL/ETA.
Last reviewed: Jan 2026
