Description
Coordinate activities of staff, convention personnel, or clients to make arrangements for group meetings, events, or conventions.
- • Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions.
- • Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
- • Confer with staff at a chosen event site to coordinate details.
- • Review event bills for accuracy and approve payment.
- • Plan and develop programs, agendas, budgets, and services according to customer requirements.
- • Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
- • Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
- • Inspect event facilities to ensure that they conform to customer requirements.
- • Maintain records of event aspects, including financial details.
- • Conduct post-event evaluations to determine how future events could be improved.
- • Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.
- • Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
- • Direct administrative details, such as financial operations, dissemination of promotional materials, and responses to inquiries.
- • Evaluate and select providers of services according to customer requirements.
- • Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends.
- • Organize registration of event participants.
- • Design and implement efforts to publicize events and promote sponsorships.
- • Hire, train, and supervise volunteers and support staff required for events.
- • Obtain permits from fire and health departments to erect displays and exhibits and serve food at events.
- • Promote conference, convention and trades show services by performing tasks such as meeting with professional and trade associations, and producing brochures and other publications.
- • Develop event topics and choose featured speakers.
Related specializations
Interview options
Interview options
Interviewee gender
Interviewee accent
Interview time
Related Pathways
Hospitality, Events & Tourism
View
Source
Tasks & skills:
O*NET occupational data (work activities, skills, knowledge).
Learn more
Sources & Standards:
This site includes information from O*NET by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under the CC BY 4.0 license. Career Clutch has modified some of this information for student readability. USDOL/ETA has not approved, endorsed, or tested these modifications. O*NET® is a trademark of USDOL/ETA.
Last reviewed: Jan 2026
