Description
Implement and administer organization-wide document management systems and procedures to securely capture, store, retrieve, share, retain, and dispose of electronic records and documents in compliance with policies and regulations.
- • Stay current with document management technologies through research, training, and professional activities.
- • Monitor regulatory changes to ensure compliance with records and document management laws.
- • Write, review, and execute test plans for new or established document management systems.
- • Search electronic and manual sources for required information.
- • Retrieve electronic assets from repositories for user distribution and return them as needed.
- • Recommend improvements to content and document management system capabilities.
- • Prepare user support documentation and training materials.
- • Oversee security for document processing, reproduction, distribution, storage, and archiving.
- • Implement scanning and automated data entry using imaging devices and software.
- • Document technical functions and specifications for new or proposed content management systems.
- • Develop, document, and maintain standards, best practices, and system usage procedures.
- • Consult with end users to resolve access issues with electronic content.
- • Conduct needs assessments to define departmental or end-user document management requirements.
- • Assist in developing document and content classification taxonomies to improve capture, search, and retrieval.
- • Assist with assessing, acquiring, and deploying new electronic document management systems.
- • Assist in defining policies for efficient, legal, and secure access to electronic content.
- • Analyze and report on system performance data.
- • Operate data capture tools to import digitized documents into the document management system.
- • Administer access rights and revision control to protect system security and master document integrity.
- • Implement electronic document processing, retrieval, and distribution solutions with IT partners.
- • Identify and classify documents and other electronic content by security level, function, and metadata.
- • Develop or configure document management system features, including user interfaces, access profiles, and workflow procedures.
- • Prepare and record changes to official documents and confirm with Legal, Compliance, and Records Management.
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O*NET occupational data (work activities, skills, knowledge).
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This site includes information from O*NET by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under the CC BY 4.0 license. Career Clutch has modified some of this information for student readability. USDOL/ETA has not approved, endorsed, or tested these modifications. O*NET® is a trademark of USDOL/ETA.
Last reviewed: Jan 2026
